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 Duration 14 hours

Course Outline

Overview of ChatGPT and AI Fundamentals

  • Grasping AI and natural language processing
  • The capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription tiers

Utilising ChatGPT for Report Summarisation

  • Strategies for summarising large documents
  • Distinguishing between extractive and abstractive summarisation
  • Practical exercise: summarising meeting minutes and policy documents

Preparing Briefs with ChatGPT

  • Creating executive summaries
  • Structuring concise and professional briefs
  • Practical exercise: transforming a detailed report into a one-page brief

ChatGPT for Professional Communication

  • Drafting professional emails and memos
  • Refining tone, clarity, and brevity
  • Practical exercise: rewriting administrative correspondence

Optimising Tasks with ChatGPT

  • Automating routine text tasks (e.g., reminders, follow-ups)
  • Developing templates for common administrative needs
  • Practical exercise: crafting reusable prompts for daily duties

Techniques for Enhancing Productivity

  • Time-saving strategies using ChatGPT
  • Organising and prioritising tasks with AI assistance
  • Practical exercise: setting up AI-assisted workflows

Integrating ChatGPT into Office Routines

  • Combining ChatGPT with office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily administrative tasks with AI support

Recap and Future Actions

Requirements

  • A solid grasp of fundamental computer skills
  • Practical experience with word processing software
  • Familiarity with email systems and online collaboration platforms

Target Audience

  • Administrative team members
  • Office support staff
  • Professionals looking to leverage AI tools for efficiency

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Provisional Upcoming Courses (Require 5+ participants)

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